Privacy Policy

Last updated: July 3, 2026

Overview

Remind is a macOS desktop application that provides meeting reminders and optional AI-powered meeting preparation. We are committed to protecting your privacy. This policy explains what data Remind accesses, how it is used, and how it is stored.

What Data We Access

Google Calendar Data

When you connect your Google account, Remind uses Nylas — a third-party connectivity platform — to securely authenticate via OAuth and request read-only access to your Google Calendar. This allows Remind to:

Read your upcoming calendar events (title, time, location, attendees, meeting links)
Display meeting reminders at configured times
Extract video meeting links (Zoom, Teams, Google Meet, Webex) for one-click join

Remind does not create, modify, or delete any calendar events. Access is strictly read-only.

Google Account Profile

Remind accesses your basic Google profile (email address) solely to display which account is connected in the app settings.

Email Data (Optional)

For connected Microsoft accounts, Remind can search for recent email threads with your meeting attendees via Nylas to add context to AI briefings. You can also connect an email account over IMAP by providing an app password. Remind passes that app password to Nylas to set up the connection and does not store it, then searches for recent threads with your attendees for the same purpose. For OAuth connections, Nylas handles sign-in and Remind never sees your password. Email search requests are proxied through Remind's backend to Nylas. This email content is:

Not stored — email snippets pass through Remind's backend and Nylas but are not stored by either
Read in memory only — email content is read in memory on your Mac, included in the LLM context, and discarded
Sent to one of four LLM providers — the content is passed (using your own API key) to the LLM provider you select in Remind's AI Research settings: Anthropic Claude, OpenAI, Google Gemini, or xAI Grok. None of these providers train their models on API inputs by default.

Only the AI-generated briefing summary is cached locally on your Mac (for 30 days).

Slack Data (Optional)

If you connect Slack, Remind searches for recent messages with your meeting attendees. Slack messages are fetched on-demand, passed to your selected LLM provider (Anthropic Claude, OpenAI, Google Gemini, or xAI Grok) for context, and discarded immediately. No Slack message content is stored on disk or sent to Remind's servers.

Notion Data (Optional)

If you connect Notion, Remind searches your workspace for pages relevant to your upcoming meetings (by attendee name, company, or meeting title). Page titles and content snippets are fetched on-demand, passed to your selected LLM provider (Anthropic Claude, OpenAI, Google Gemini, or xAI Grok) for context, and discarded immediately. No Notion content is stored on disk or sent to Remind's servers.

How Your Data Is Used

Calendar events are fetched periodically (every 2 minutes) and stored temporarily in memory to power reminders. They are not persisted to disk or sent to any external server.
Attendee information (names and email addresses from calendar events) may be used by the optional AI meeting prep feature. If enabled, this information is sent directly to your selected LLM provider — Anthropic Claude, OpenAI, Google Gemini, or xAI Grok — using your own API key. It is never sent to our servers.
OAuth tokens and grant IDs are stored securely in your Mac's Keychain. They are used only to authenticate with your connected providers (Google, Microsoft, Slack, Notion) via Nylas or direct OAuth.

What We Do NOT Do

We do not sell your data, and we do not share it with third parties for their own independent purposes — data is shared only with the service providers required to operate the features you use, as described in "Third-Party Services" below
We do not use your data for advertising
We do not store your calendar data on any server
We do not collect analytics or behavioral tracking beyond basic install information (see below)
We do not store your raw email content on disk or on any server

Data Storage

All data stays on your Mac:

OAuth tokens: macOS Keychain (encrypted by the operating system)
App settings: macOS UserDefaults (local to your machine)
AI research cache: Local JSON files in ~/Library/Application Support/Remind/ResearchCache/ (if AI features are used; cached briefings expire after 30 days)

No calendar data, tokens, or personal information is transmitted to Remind's servers beyond what is described below.

Data Sent to Our Servers

Our backend runs on Supabase infrastructure (edge functions and database). The following data is transmitted:

Install Tracking: When you connect a calendar, Slack, or Notion account, Remind sends a privacy-safe SHA256 hash of your device's hardware UUID, your email address, and the account provider type (e.g., Google, Microsoft, Slack, Notion) to our server. This is used solely to understand who is using the app. No calendar data, meeting content, or usage behavior is included.

Crash Reporting: Remind uses Sentry for crash and error reporting. Crash reports include a device identifier (hardware UUID) and stack trace. To help diagnose user-reported issues, your email address (from your connected calendar account) is also associated with crash reports in Sentry. No calendar data, email content, or meeting information is included in crash reports.

Briefing Feedback (Opt-in): If you choose to rate a meeting briefing (thumbs up/down), the following is sent to our server: the AI-generated briefing text, your rating, optional written feedback, the number of attendees, and whether the meeting is recurring. No raw email, Slack, or Notion content is included. No data is captured unless you actively click a rating button.

Briefing Personalization (Optional): If you fill in the "About You" or "Focus Areas" fields in Settings, that text is sent to and stored on Remind's server so it can personalize your meeting briefings. It is associated with your privacy-safe hashed device ID, not your name, and you can edit or clear it any time in Settings.

Text Messaging (SMS)

If you enable text message reminders, Remind sends SMS meeting reminders to the phone number you provide after you accept the consent notice in the app. Message frequency varies with your meeting schedule and reminder settings. Message and data rates may apply. Reply HELP for help or STOP to opt out at any time; you can also disable text reminders in the app settings. Mobile carriers are not liable for delayed or undelivered messages. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties.

Third-Party Services

Google APIs: Calendar data is fetched from Google via Nylas using OAuth 2.0, with read-only calendar access (no Gmail access). Governed by Google's Privacy Policy.
Nylas: Remind uses Nylas, a third-party platform, to securely authenticate and connect your Google or Microsoft account and to access your calendar on your behalf (and, for Microsoft accounts only, email data for meeting context — Google connections are calendar-only). Nylas handles the OAuth flow with your provider — Remind never sees your account password. Nylas is SOC 2 Type II certified, ISO 27001 and ISO 27701 certified, HIPAA/HITECH compliant, and adheres to GDPR and CCPA requirements. For more details, see Nylas Security and Nylas's Privacy Policy.
Slack (optional): If you connect Slack, Remind accesses your Slack workspace via OAuth to fetch recent messages with meeting attendees. Governed by Slack's Privacy Policy.
LLM Providers (optional, for meeting briefing): If you enable AI meeting prep and provide your own API key, attendee names and recent context from email, Slack, and Notion (if connected) are sent to one of the following four providers — whichever you select in AI Research settings:
- Anthropic Claude — Anthropic Privacy Policy. Anthropic's Commercial Terms exclude API inputs from training.
- OpenAI — OpenAI Privacy Policy. API data is not used to train OpenAI models by default.
- Google Gemini — Google Privacy Policy.
- xAI Grok — xAI Privacy Policy. xAI does not train on API inputs or outputs without explicit permission.
The briefing request goes directly from your Mac to the selected provider — never through Remind's servers. No other LLM, generative-AI, or model-training third party receives Google User Data.
Notion (optional): If you connect Notion, Remind accesses your workspace via OAuth to search for relevant pages. Governed by Notion's Privacy Policy.
Resend: Remind uses Resend to send admin notification emails when users connect new accounts. Only the email address and provider type are included. Governed by Resend's Privacy Policy.
Sentry: Remind uses Sentry for crash reporting and error tracking. Your device UUID and email address are set in Sentry's user context to help diagnose user-reported issues. Governed by Sentry's Privacy Policy.
Supabase: Our backend API and database run on Supabase. Install tracking and feedback are processed through Supabase edge functions. Governed by Supabase's Privacy Policy.

Revoking Access

You can disconnect any account at any time from Remind's Settings > Accounts. You can also revoke access from your Google Account permissions page or Microsoft Account permissions page. To disconnect Slack or Notion, use Settings > Accounts or revoke access from the respective service's settings. When you disconnect any account, all stored tokens are deleted from your Keychain.

Google API Services User Data Policy

Remind's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Children's Privacy

Remind is not directed at children under 13. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date.

Contact

If you have questions about this privacy policy, please contact us at chris@remind.ing.